SM&W

Event Categories Authorized SM&W Funds at Grand Forks AFB

Q1 Individual Recognition
Retirements, competitive base
level awards (recurring except
for one time or
annual events)

Q2 Civic Events
Call 701-747-6992
for information. AFI 34-201 Chapter 12 Table 12.1 Rules 20-49 (non-recurring)

Q3 Memorial Observances
Traditional patriotic events and death observances (non-recurring)

Q4 Welcoming
and Orientation
Commander's Calls, first step, and group events (recurring except one time or annual events)

Q5 Hosting of Personnel
"Distinguished Visitor" category only (non-recurring)

Q8 Change of Command
Wing, group, squadron level only (recurring)

Petty cash transactions not turned in to the Force Support Squadron the same month as the event is held, may not be honored.

Maximum Amounts Authorized (NTE=Not to Exceed)

Retirements
�$3/person NTE $50.00, whichever is less (not limit restrictive)

Change of Command

Wing $3/person
(NTE $1,000.00, whichever is less)

Group $3/person
(NTE $500.00, whichever is less)

Squadron $3/person
(NTE $250.00, whichever is less)

Commander's Calls

Wing $3/person
(NTE $500.00, whichever is less)

Group $3/person
(NTE $300.00, whichever is less)

Squadron $3/person
(NTE $200.00, whichever is less)

Promotion Ceremony

Group $3/person
(NTE $300.00, whichever is less)

Squadron (when Wing ceremonies are not observed) $3/person (NTE $50.00, whichever is less)

Authorized Items

• �All these amounts are authorized for light refreshments. Light refreshments are defined as nonalcoholic beverages, desserts, or snacks. Alcoholic beverages of any kind, meals, buffets, banquets, smorgasbords, and heavy hors d'oeuvres are excluded.
• The cost of light refreshments may include the cost of disposable serving ware and any club or other Morale, Welfare and Recreation activity service charge, delivery fee or set-up fee.
• If the event is being hosted at the Northern� Lights Club, the amount will be deducted from the catering contract on� permissible items.
• If a different venue is used, the items may be purchased, and the original receipt(s) submitted to the NAF accounting office for reimbursement.
• Flowers are authorized for spouse of retiree and for bereavements only. NTE $20 included in the dollar amount approved
• Units should provide on-base organizations such as the Commissary, Base Exchange, and Force Support Squadron Operations the right of first refusal to provide the goods/services before using off-base vendors.
• Defined immediate family as spouse and children only.
• We cannot reimburse taxes.
• �All receipts must be submitted in the same month the event takes place.

Unathorized Items

• Money for picnics and other social events
• Rank specific events
• American Flags are not authorized to be purchased with SM&Ws
• Table cloths
• Conferences, meetings and training sessions are not authorized SM&W support (i.e. morning coffee/pastries for visiting inspection/staff assistance teams are not authorized SM&W support, although a 'one time' ice breaker may be approved)

• The purchase of china, silverware/flatware, tablecloths, plates, glasses, punch bowls and cups, chafing dishes, serving trays, coffee urns, etc., from Special Morale and Welfare is prohibited.

  
  

Questions?

Please call Romina Snyder at 747-3237 or Dawn Grogan at 747-6992
Requests are submitted and routed on the SM&W form electronically. We are located on the first floor of bldg 631. Any request submitted on paper will be manually entered into the electronic system for routing and control purposes and may slow down the approval process.

All requests, after submission of form, must be approved by Wing CC or the designated Commander in advance of the event. No exceptions! Requests must be submitted NLT 10 duty days prior to the event.